Clubs and Regions can update their Admin Users here

Guide

Video Guide

Clubs and Regions need to set up Stripe for the 2024/25 Season.

Click here for full information  Guide

Please read through the testing guides below and test out the processes outlined for a foundational understanding of the Registrations & Payments side of Passport.

The processes outlined in this testing guide are listed below:

• Products Overview – Products | Overview | Support Centre
• Creating a Product – Create a product | Support Centre
• Unlimited Custom Fields Unlimited Custom Fields (UCFs) | Support Centre
• Registration Forms Overview – Registration Forms | Overview | Support Centre
• Registration Form Types – Registration Form Types | Support Centre
• Creating/Editing a Registration Form – Create a Registration Form | Support Centre

Create any custom fields that your club wants on the registration form.

Unlimited Custom Fields Unlimited Custom Fields (UCFs) | Support Centre

Overview

Creating Promo Codes

Notes:

• You must add all of the eligible products that the promo code can be used for. 
• Members can only use a promo code when they register one person at a time.
  e.g. 0 adult, 1 child.

Clubs and Regions can run customisable reports under the Reports menu.

Full Transaction Report Walkthrough Guide

Payout Report Walkthrough Guide

1. Go to https://passport.mygameday.app/login/
2. Click Register
3. Complete your account details
4. Check your email inbox and verify your email using the automated email sent to you
5. Your current administrator will be able to add your account once verified.

For existing club administrators:

1. Once logged into your club or region, select the Settings cog in the top right
2. Select User Management
3. Enter the new admin’s email into the text box and click to add them

For clubs or regions that do not have any administrators, please contact Danica Trotter ([email protected]) and Nick Wyllie ([email protected]) and we will add you.

1. Login to your Passport database.
2. In the left-hand menu, click Registrations > Payment Configuration.
3. Click Add Bank Account Details.
4. Add your bank account details, upload the bank statement and click Update once complete.

Adding your Bank Account – Adding your Bank Account | Support Centre

‘2025/2026 Baseball Australia Membership Registration Form (#118773)‘ is the primary form for registrations for T-Ball to Adult Seniors and Women’s.

GBL clubs who wish to offer the Masters program membership fee, which only qualifies players for the GBL Masters Division 1-3 competitions are encouraged to setup the ‘2025/2026 Baseball Queensland Masters Competition Form (#119076).‘ Please remember that players who register with this form will not be able to play any Divisions or Women’s games during the season and will incur extra fees to participate in tournaments such as the Women’s and Masters state events.

Clubs and Regions, under any circumstances, are not to create a test form and edit it. All registrations must be taken through one of the provided Baseball Australia / Queensland forms provided.

Clubs engaging with the new Buddy League program will need to setup the ‘2025 Buddy League Registration Form (#117536)‘ in order to access the discounted $13 Baseball Australia and $13.97 Baseball Queensland Buddy League capitations. This form only covers players for 8-10 weeks, for full season memberships, please use form #118773.

Products must be marked Active on the Registration form before they will be sold/shown.

For more information, please scroll down to the ‘Edit Registration Form’ section.

No, you do not need to select National or State products in the dependencies – Our products are mandatory and set for the member types.

Dependencies is designed for multiple products in the one season e.g. You can’t select a second season with a discounted price unless you’ve previously (not in this purchase/registration) purchased a product (and again, not a national or state product)

National, State and Regional capitations and fees are mandatory and will be charged to the member in addition to your club fees.

There are a few options available to clubs to facilitate this.

Clubs are able to either:

• Add a product for $0 and invoice the member to allow them to pay the invoice in parts
• Sign up for a Direct Debit provider themselves
• Provide a promo code to reduce the club fee and invoice the members direct

The swap to Stripe enabled Game Day to explore more modern payment processing methods, for more information about the change and features set to roll-out please visit their article here: Stripe Game Day Rollout

• Masters memberships are for members 50+, Baseball Queensland has made this change to align with Baseball Australia
• Members purchasing the Masters BA/BQ capitation will only be eligible to play in Masters competitions. (GBL Masters Div 1, 2, 3, GCBA Masters (Winter), Masters State Titles, etc.) and will need to use the relevant seasons’ Baseball Queensland Masters Competition Form.
• Players aged 50+ who wish to play in other competitions (Adult Seniors Divisions) will need to purchase an Adult Seniors membership on the Baseball Australia Membership Registration Form.
• Club fees don’t affect capitations/insurance, and as such, clubs are free to continue discounting memberships for 35+ if they wish to do so.

This membership type is classed as a ‘Program‘ membership.

For more information on the capitation products, please visit the Resources page. The document is located under the ‘Fees’ tab.

SQWBL, Cairns and Townsville will be able to continue taking registrations for the current Winter season until 31 August each year.

Gold Coast members can continue to register on the current form but there may be reporting issues with any members registered this late into the season. Please contact Baseball Queensland via [email protected] if any members are registering this late so we can have them transferred to the correct season.

The NEW club must request a clearance (transfer).

Please follow the steps here: Clearances

How to Approve or Deny Clearances

Requesting a Clearance from a Queensland Baseball club?

State: Baseball Queensland

Associations:

Gold Coast Baseball Association

Twin City Baseball Club
Mudgeeraba Redsox Baseball Club
Robina Braves Baseball Club
Surfers Paradise Baseball Club
Nerang Cardinals Baseball Club
Runaway Bay Dolphins Baseball Club
Coomera Cubs Baseball Club

Brisbane South Baseball Association

Beenleigh Hawks Baseball Club
Redlands Rays Baseball Club
Mt Gravatt Eagles Baseball Club
Runcorn Indians Baseball Club

Brisbane West Baseball Association

Southern Stars Baseball Club
Western Districts Baseball Club
Ipswich Musketeers Baseball Club
Toowoomba Rangers Baseball Club

Brisbane Metro Baseball Association

Carina Redsox Baseball Club
All Stars Baseball Club
Windsor Royals Baseball Club
Pine Hills Lightning Baseball Club

Brisbane North Baseball Association

Pine Rivers Rapids Baseball Club
Redcliffe Padres Baseball Club
Narangba Demons Baseball Club

Sunshine Coast Baseball Association

Mudjimba
Gympie Redbacks Baseball Club

Baseball Association Townsville

Pirates Baseball Club
Diamonds Baseball Club
Townsville Mustangs Baseball Club
Townsville Taipans Baseball Club

Baseball Cairns

Cairns Bandits Baseball Club
Cairns City Reds Baseball Club
Cairns Cubs Baseball Club
Cairns Dodgers Baseball Club
Cairns Heat Baseball Club

Baseball QLD State Championships Association

BQ Members (Events)
BQ Members (Programs)

Do not request clearances from any clubs under Greater Brisbane League.

Yes.

Financial players are able to play for teams at different clubs but must seek permission from both clubs first. Competition committees will be able to see the approved permits and dual registrations within GameDay.

Please be aware of relevant tournament norms, some rules may apply around dual-registered players.

Please follow the steps here: Player permit process

How to approve or deny requests: Actioning Permits

Please do not use the GBL Association versions of the clubs from 2023. These have been “retired”.

List of each club and association:

Gold Coast Baseball Association

Twin City Baseball Club
Mudgeeraba Redsox Baseball Club
Robina Braves Baseball Club
Surfers Paradise Baseball Club
Nerang Cardinals Baseball Club
Runaway Bay Dolphins Baseball Club
Coomera Cubs Baseball Club

Brisbane South Baseball Association

Beenleigh Hawks Baseball Club
Redlands Rays Baseball Club
Mt Gravatt Eagles Baseball Club
Runcorn Indians Baseball Club

Brisbane West Baseball Association

Southern Stars Baseball Club
Western Districts Baseball Club
Ipswich Musketeers Baseball Club
Toowoomba Rangers Baseball Club

Brisbane Metro Baseball Association

Carina Redsox Baseball Club
All Stars Baseball Club
Windsor Royals Baseball Club
Pine Hills Lightning Baseball Club

Brisbane North Baseball Association

Pine Rivers Rapids Baseball Club
Redcliffe Padres Baseball Club
Narangba Demons Baseball Club

Sunshine Coast Baseball Association

Mudjimba
Gympie Redbacks Baseball Club

Baseball Association Townsville

Pirates Baseball Club
Diamonds Baseball Club
Townsville Mustangs Baseball Club
Townsville Stealers
Townsville Taipans Baseball Club

Baseball Cairns

Cairns Bandits Baseball Club
Cairns City Reds Baseball Club
Cairns Cubs Baseball Club
Cairns Dodgers Baseball Club
Cairns Heat Baseball Club

Once logged into your club:

1. Select Registrations
2. Select Registration Forms
3. Select ‘Share,’ or ‘Download QR Code’ for the relevant form

Selecting Share will display a link that you can copy.

Rather than having multiple products for different prices, you can add a promo code that is given to the members required.

Click here: Overview

Examples:

• You could use these to reduce the club fee to $0 for members you have arranged a payment plan with while allowing the full fee to be paid by most members.
• You could use a promo code to reduce the club fee if you have an admin fee or levy that is on all products but only applies to the first member.

Clubs, Regions and Members can upate contact details.

Please see below.

Only Regions can merge duplicates.

Please ensure the member’s Name, DOB and email are the same. 

Click Mark as Duplicate button on the profile you no longer need.

The Regions will merge these when they can.

Game Day has an extensive Support Centre

Baseball Queensland will assist where we can. Please contact both of the staff listed below:

Baseball Queensland – [email protected]

If you’re having an issue with your account, please contact Game Day support.

E: [email protected]

Below you will find more information and some guides to help.

Game Day doesn’t have a central competitions page which displays all of the competitions within the state.

Relevant Competitions portals will be linked on the Competitions page.

Tournament specific links will be available on the tournaments event page or on the Tournaments page.

1. Create a new competition.
2. Create teams, for some sports you can also have your teams Register directly to a Competition.
3. Generate your fixture.
4. Use the fixture grid to manage your fixtures.
5. Resolve any clashes in your fixtures.
6. Enter results.
7. Publish fixtures, results and stats to the web.

Create a New Competition

Add Teams to a Competition

Pre-Game: https://support.mygameday.app/help/pre-game-screen-desktop

Post-Game – enter team statistics, match results, and individual player statisticshttps://support.mygameday.app/help/post-game-screen-desktop