Cloud Based Clubs
The skills you’ve developed navigating and utilising technology in other aspects of your life can also provide benefits in managing your club!
Cloud-based storage simplifies access to information, makes it easier to collaborate, and is typically quite secure. These solutions can streamline operations and efficiency, and lead to a better connected and organised committee and club.
The Value
Creating a shared point for your data means that your committee can communicate,
collaborate and share information far more efficiently.
The Cost
Office365 and Google Workspace are offered to Not For Profit organisations free of charge.
Dropbox offer a discount to Not For Profit organisations, but information on that discount is not public.
Need help?
Contact Baseball Queensland’s Club Support Coordinator at nick.wyllie@baseballqld.asn.au for
assistance in setting up or migrating your club to Office365 or Google Workspace.
eSafety Resources
The eSafety Commissioner has created an online safety resource covering online abuse, tips for staying safe online and specific advice for administrators, coaches, athletes and parents.
Office/Microsoft365
Recommended Option
PROS
1 TB of cloud file storage
Familiar Product Suite (Word, PowerPoint, Excel, Outlook)
SharePoint file system
+ OneDrive account cloud storage
Administrative account(s) have ability to reset other users passwords
Emails, document creation and document sharing in one package
sOFTWARE INCLUSIONS
- Word
- PowerPoint
- Teams
- Outlook
- Exchange
- OneDrive
- SharePoint
cons
Online only, no desktop software access
Getting Started
You can begin registration for Microsoft365 here, please note that Microsoft also use Connecting Up to verify your status as an eligible Not for Profit, however, it looks like it’s part of the registration not a prerequisite.
Do you need further support? Microsoft have a large set of training and educational videos on their software and the support they offer to Not for Profits. Find out more here.
Google Workspace
PROS
Gmail – easy to use, familiar to most people
Google Calendar – collaborative calendar
Google Sites – website builder
Administrative account(s) have ability to reset other users passwords
Emails, document creation and document sharing in one package
sOFTWARE INCLUSIONS
-
- Google Docs
- Google Sheets
- Google Slides
- Google Keep
- Gmail
- Google Meet
- Google Chat
- Google Forms
- Google Calendar
- Google Sites
- Google Drive
cons
Free plan only has 30GB of cloud storage per user
Online only, no desktop software access
Getting Started
In order to prove eligibility as a not-for-profit organisation, you must register with Connecting Up. Please note; you will have to provide a few documents to confirm your clubs’ status as a not-for-profit.
For information on how to Sign up please visit the Connecting Up website here.
Google’s Activation process can be found here.
Google also offer other services to not-for-profits. Google Ad Grants, YouTube Nonprofit Program and Google Maps Platform credits. Find out more here.
Other Options
Dropbox
Dropbox are a cloud storage solution. They only offer discounted access to Not for Profit organisations. These are not publicly posted, so you’d have to contact them for further information.
Social Media
Websites and Emails
Traditional Media
Recruitment